Accountability
Why Accountability Matters
This manual exists because we need a clear, documented system that ensures nothing falls through the cracks. The boys' well-being depends on consistency, and consistency requires accountability.
Accountability is not about punishmentâit's about clarity. When expectations are clear and documented, everyone knows what success looks like.
Weekly Check-In
At our weekly check-in meeting, I will ask you to report on:
- Tasks completed during your "active hours"
- Any challenges or issues that arose
- What you need from me to do your job better
This is a two-way conversation. If something isn't working, tell me. If you need more support, ask. We're a team.
Performance Expectations
| Expectation | What This Looks Like |
|---|---|
| Presence | Being physically present and engaged during work hours |
| Proactivity | Thinking ahead, preparing in advance, not waiting to be told |
| Follow-through | Completing tasks fully, not partially |
| Communication | Asking questions when unsure, reporting issues promptly |
| Reliability | Being where you say you'll be, doing what you say you'll do |
Daily Accountability Loop
| Step | What to Do |
|---|---|
| 1. Evening Prep | Fill out the Daily Prep Sheet for the next day |
| 2. Morning Confirmation | Text Mom when morning tasks are complete |
| 3. Medication Confirmation | Confirm Jack's medication was given (AM and PM) |
| 4. Evening Confirmation | Text Mom when evening tasks are complete |
| 5. Weekly Review | Discuss completed tasks and any issues at weekly check-in |
Text Confirmation Protocol
Morning Confirmation (by 7:30 AM): "Morning routine complete. Jack weighed in at [X] lbs. Meds given. Boys are dressed and fed."
Evening Confirmation (by 8:45 PM): "Evening routine complete. Baths done, teeth brushed, devices charging. Jack's PM meds given. Prep sheet for tomorrow is done."
Addressing Performance Issues
If tasks are consistently incomplete or if you fail to follow the protocols in this manual, it will be addressed as a performance issue.
| Issue | First Response | Second Response | Third Response |
|---|---|---|---|
| Incomplete task | Verbal reminder | Written reminder | Formal discussion |
| Repeated incomplete tasks | Formal discussion | Performance improvement plan | Employment review |
| Failure to follow protocols | Verbal reminder | Written reminder | Formal discussion |
The Goal: The goal of this accountability system is not to micromanage you. The goal is to set you up for success, protect the boys, build trust, and create a sustainable system that works for everyone.
If you follow this manual, you will do well. If you have questions, ask. If something isn't working, tell me.